AI Policy

  Data Protection Compliance:

  • Adhere to the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
  • Conduct Data Protection Impact Assessments (DPIAs) for AI systems that process personal data.
  • Ensure transparency about data processing and provide individuals with rights to access, rectify, and erase their data.

  Fairness and Ethical Use:

  • Develop procedures to address and mitigate risks of algorithmic bias.
  • Use diverse and representative data sets for training AI to prevent discriminatory outcomes.
  • Ensure fairness in AI decision-making processes and regularly audit AI systems for compliance.

  Transparency and Explainability:

  • Clearly document AI decision-making processes.
  • Communicate the purpose, logic, and outcomes of AI systems to users in an understandable form.
  • Make information about AI system governance and performance metrics accessible to stakeholders.

  Accountability and Oversight:

  • Establish clear roles and responsibilities within the organisation for AI governance.
  • Implement internal controls and external audit mechanisms to monitor AI systems.
  • Develop policies that outline procedures for addressing AI-related incidents or complaints.

  Risk Management:

  • Identify potential risks associated with the deployment of AI technologies.
  • Implement robust risk management strategies to mitigate identified risks.
  • Review and update the AI risk assessment regularly to adapt to technological advancements and changes in regulatory standards.

  Stakeholder Engagement:

  • Engage with stakeholders, including employees, customers, and regulators, to gather feedback on AI deployment.
  • Train employees on the ethical use of AI and its implications for their roles.

  Legal and Regulatory Compliance:

  • Monitor and adapt to ongoing changes in AI regulation at the national and international levels.
  • Ensure compliance with sector-specific regulations that may impact the deployment of AI technologies.

  Review and Update:

Document all changes and maintain an audit trail for compliance purposes.

Mark Seemann – CEO
Date: 14/03/2021

Regularly review and update the AI policy to reflect changes in technology, business objectives, and regulatory landscape.